SIMPLE STEPS FOR UPLAODING PURCHASE AND SALES DETAILS,FILING VAT 200A AND VAT 200 RETURN
Details of Purchases and Sales made from/to registered AP VAT(TIN) dealers are to be uploaded online before filing VAT 200A and VAT 200 Return. Follow the below mentioned simple steps for that. Start with the transactions relating to June 2015.
No need to upload Annexure I and Annexure II, if there are No Purchases and Sales from/to AP VAT(TIN) dealers in the Tax Period, for which VAT 200 return is to be filed . However dealer has to confirm the same (See ‘Confirm Invoice details’ procedure given below).
Uploading Purchase and Sales details: This can be done either by the dealer or his authorized STP through their logins.
1. Go to www.apct.gov.in
2. Click Download Forms link
3. Download the template of purchases.
4. Enter the purchase details in the template and save it with a file name.
5. Click on Purchase/Sales Details link from left panel in apct homepage.
6. Enter login details
7. Click on Returns link
8. Select Upload purchase Details link
9. Click on ‘Browse’ button
10. Select the file containing purchase details
11. Click Upload button
12. If everything is Ok then select ‘Yes, I want to Submit‘ button.
13. You will get a message that the details are Successfully uploaded.
14. Same is the procedure for uploading the Sales details .You may also upload from Returns Menu.
15. The details uploaded can be modified by clicking ‘Modify Invoice Details’ in ‘Returns’ Module, by giving the Invoice number, for which modification is required.
16. The mismatched details uploaded can be updated by clicking ‘Update Mismatched Invoices’ in ‘Returns’ Module. To update the records Dealer has to select year, month, Invoice type and other dealer, based on selection criteria system will display all the mismatched records. Dealer can update the invoices one by one by using ‘Edit’ and ‘Update’ buttons against to each record.
17. For three months i.e for the tax period of June 2015 , July 2015 and August 2015 the system will generate mismatches only when the turnovers of seller and purchaser in that invoice for the particular tax rate differ. Therefore mismatch of commodity is ignored for the time being.
CONFIRM INVOICE DETAILS : After ensuring that all the Purchases and Sales details are uploaded for a Tax Period, dealer has to ‘CONFIRM’ the same, before filing VAT 200A for the Tax Period for which the details are uploaded. For example if Purchase and Sales details are uploaded for the Tax Period June 2015, then the dealer has to confirm Purchase and Sales details before filing VAT200A for the Tax Period June 2015. Follow the below procedure for that.
a) Go to ‘Returns’ Module and Click on ‘Confirm Invoice details’ link
b) Select the Tax Period from the drop down list
c) Select the type of Invoice details i.e. Purchase or Sales.
d) Click ‘Get details’ button.
e) System will display the ‘Mismatch Records’, if any.
f) If the dealer wants to confirm the ‘Purchase or Sales’ details Click on ‘Confirm Invoice Details‘ button. If the dealer wants to update the ‘Mismatch records’ then Click ‘Edit Mismatch Invoices’ button and update the mismatch Invoice details. After updating the Mismatch records, dealer has to ‘Confirm’ the details. After confirming one type of Invoices, say Purchase, then select the other type i.e. ‘Sales’ and Confirm. Dealers may note that even if there are mismatches the invoices can be confirmed to avoid delay in filing return. In case of such mismatches a notice highlighting the mismatches will be issued to selling and purchasing dealers to explain the mismatch. ITC will not be disallowed in genuine transactions.
g) If there are ‘No’ Purchases and Sales from/to AP VAT(TIN) dealers during the tax period for which VAT200 return is to be filed then Select the type of Invoice details i.e. Purchase or Sales and Click ‘Get details‘ button and then Click ‘Confirm Invoice Details’ button. (System will take NIL Purchases and Sales from TIN (AP) dealers for the selected tax period).
MODIFY CONFIRMED INVOICE STATUS: After confirmation of the invoices and before submitting the form VAT 200A, if dealer wants to modify, upload or delete the invoices he may use this screen to reopen the facility for the selected month. After updating the record from this screen system allows you to modify, upload or delete the records for the updated month.
DELETE INVOICES: By selecting Financial Year, Month and Invoice Type dealer can delete all the invoices or selected invoices from this screen. Records can be deleted before confirm the invoices for the selected month. After confirmation system will not allow to delete.
MODIFY VAT200A: After submitting VAT 200A and before filing VAT 200, if dealer find any mistakes in VAT 200A he may delete the existing and can submit the new form by using this link. Select Return Month-Year and click on ’Modify VAT200A’ button. System prompts the confirmation message as 'Previously submitted VAT 200A will be deleted. Are you sure want to modify??', if dealer clicks on ‘OK’ button existing form VAT200A will be deleted and new form will be open for the selected Tax Month.
* Useful Tips
1. Purchase/Sales details can be uploaded on day to day basis
2. All the mismatch records will be displayed by the system in ‘UPDATE MISMATCHED INVOICES’ report. Dealer may correct the wrong details.
2. Click Download Forms link
3. Download the template of purchases.
4. Enter the purchase details in the template and save it with a file name.
5. Click on Purchase/Sales Details link from left panel in apct homepage.
6. Enter login details
7. Click on Returns link
8. Select Upload purchase Details link
9. Click on ‘Browse’ button
10. Select the file containing purchase details
11. Click Upload button
12. If everything is Ok then select ‘Yes, I want to Submit‘ button.
13. You will get a message that the details are Successfully uploaded.
14. Same is the procedure for uploading the Sales details .You may also upload from Returns Menu.
15. The details uploaded can be modified by clicking ‘Modify Invoice Details’ in ‘Returns’ Module, by giving the Invoice number, for which modification is required.
16. The mismatched details uploaded can be updated by clicking ‘Update Mismatched Invoices’ in ‘Returns’ Module. To update the records Dealer has to select year, month, Invoice type and other dealer, based on selection criteria system will display all the mismatched records. Dealer can update the invoices one by one by using ‘Edit’ and ‘Update’ buttons against to each record.
17. For three months i.e for the tax period of June 2015 , July 2015 and August 2015 the system will generate mismatches only when the turnovers of seller and purchaser in that invoice for the particular tax rate differ. Therefore mismatch of commodity is ignored for the time being.
CONFIRM INVOICE DETAILS : After ensuring that all the Purchases and Sales details are uploaded for a Tax Period, dealer has to ‘CONFIRM’ the same, before filing VAT 200A for the Tax Period for which the details are uploaded. For example if Purchase and Sales details are uploaded for the Tax Period June 2015, then the dealer has to confirm Purchase and Sales details before filing VAT200A for the Tax Period June 2015. Follow the below procedure for that.
a) Go to ‘Returns’ Module and Click on ‘Confirm Invoice details’ link
b) Select the Tax Period from the drop down list
c) Select the type of Invoice details i.e. Purchase or Sales.
d) Click ‘Get details’ button.
e) System will display the ‘Mismatch Records’, if any.
f) If the dealer wants to confirm the ‘Purchase or Sales’ details Click on ‘Confirm Invoice Details‘ button. If the dealer wants to update the ‘Mismatch records’ then Click ‘Edit Mismatch Invoices’ button and update the mismatch Invoice details. After updating the Mismatch records, dealer has to ‘Confirm’ the details. After confirming one type of Invoices, say Purchase, then select the other type i.e. ‘Sales’ and Confirm. Dealers may note that even if there are mismatches the invoices can be confirmed to avoid delay in filing return. In case of such mismatches a notice highlighting the mismatches will be issued to selling and purchasing dealers to explain the mismatch. ITC will not be disallowed in genuine transactions.
g) If there are ‘No’ Purchases and Sales from/to AP VAT(TIN) dealers during the tax period for which VAT200 return is to be filed then Select the type of Invoice details i.e. Purchase or Sales and Click ‘Get details‘ button and then Click ‘Confirm Invoice Details’ button. (System will take NIL Purchases and Sales from TIN (AP) dealers for the selected tax period).
MODIFY CONFIRMED INVOICE STATUS: After confirmation of the invoices and before submitting the form VAT 200A, if dealer wants to modify, upload or delete the invoices he may use this screen to reopen the facility for the selected month. After updating the record from this screen system allows you to modify, upload or delete the records for the updated month.
DELETE INVOICES: By selecting Financial Year, Month and Invoice Type dealer can delete all the invoices or selected invoices from this screen. Records can be deleted before confirm the invoices for the selected month. After confirmation system will not allow to delete.
MODIFY VAT200A: After submitting VAT 200A and before filing VAT 200, if dealer find any mistakes in VAT 200A he may delete the existing and can submit the new form by using this link. Select Return Month-Year and click on ’Modify VAT200A’ button. System prompts the confirmation message as 'Previously submitted VAT 200A will be deleted. Are you sure want to modify??', if dealer clicks on ‘OK’ button existing form VAT200A will be deleted and new form will be open for the selected Tax Month.
* Useful Tips
1. Purchase/Sales details can be uploaded on day to day basis
2. All the mismatch records will be displayed by the system in ‘UPDATE MISMATCHED INVOICES’ report. Dealer may correct the wrong details.
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